Applicai

Development and land-use application management for British Columbia

Applicai is software for the people who prepare and manage development, land-use, permit and grant applications in British Columbia. It gives every job its own email address, captures the correspondence and documents that arrive there, and keeps them on the file as a permanent record.

Applicai is in active development in British Columbia, and has been in use since September 2026. The features below are built and running today; what is planned but not yet available is set out under Coming right up.

What Applicai does today

  • An email address for every job

    Each job has its own address from the moment it is created. Mail sent to it is captured and filed against that job automatically, so an exchange with a planning department lands on the file without anyone forwarding it.

  • Correspondence kept as a record

    Every message is stored as its own immutable entry, and mail that arrives is kept exactly as it was received. Duplicates are recognised, and replies are threaded onto the conversation they belong to.

  • Replies and forwards from the file

    Reply to a message, reply to everyone, or forward it — from the job’s own address, with drafts saved as you write. Every send is recorded against the job.

  • Documents, with versions

    Attachments are virus-scanned and added to the job’s document library, and you can upload files directly. Replacing a document keeps the version it replaced, and files are retrieved through short-lived links rather than public URLs.

  • Jobs, leads and the records under them

    An enquiry can start as a lead, from an email or from a phone call, and be promoted to a job when it becomes one. Applications — permit, grant or other — along with reports, tasks, people and organisations sit under the job they belong to.

  • BC property lookup

    Look up a property by civic address, or by the parcel identifier an owner reads off a tax notice, and see which jurisdiction it falls in. Where a jurisdiction has been connected, its zoning and bylaw references come with it.

  • A tamper-evident audit log

    Actions are appended to a log recording who did what, when, and what changed. Each entry is hashed together with the one before it, so altering an entry breaks the chain.

  • Notifications when mail arrives

    Turn on a text message or an email when new mail lands on a job, so a reply from a planning department reaches you without watching an inbox. Off by default, and set per job rather than across everything — so a file you are waiting on can tell you, and the rest stay quiet.

  • AI assistance on your files

    Riley drafts replies and forwards from the conversation on the file, in your own style, for you to review and send. More AI assistance is on the way.

Coming right up

Nothing in this section is available yet. It is what we are building next. No dates are attached to any of it, and nothing here should be read as a commitment to deliver a particular feature on a particular schedule.

  • More AI assistance. AI that summarises long municipal correspondence, suggests tasks, and pulls dates and requirements out of documents. Like the drafting, it is being built to assist the people doing the work — to put something in front of a person, not to submit anything or decide anything.
  • Property carried onto the file. A property lookup is for display today. The work in progress attaches the parcel and its jurisdiction to the job, so the file carries the property rather than a look-up of it.
  • Deadlines and calendar entries, so what is due and what is waiting on someone else can be seen across every file a firm is carrying.
  • Owner approvals and sign-off, covering agency authorisation by the owners of the parcels a job touches.
  • Text extraction from documents, and search across them.

Who it is for

Applicai is built for anyone preparing applications for local governments in British Columbia — the professionals who do it for a living, and the owners who do it for themselves:

  • development agents and permit expediters
  • land-use and planning consultants
  • architects, engineers and surveyors managing approvals for a project
  • property owners and developers managing their own applications

Most users are businesses and professional practices, but you don’t need to be one — individuals handling their own applications and permits are just as welcome.

Who is behind it

Applicai is built by Jay Simpson — a software developer and designer, and a regional district director in British Columbia until November, after which he is building Applicai full time.

This is built by someone who has gone through the application process many times, and who has spent eight years watching those applications arrive from the other side — at the local government that receives them. He is now working with local consultants to develop and expand the software.

Contact

Applicai is a product of Infinet Strategies Inc., a company based in British Columbia. Infinet Strategies Inc. develops and operates the Applicai platform and is the party customers contract with.

Infinet Strategies Inc.
2832 Simpson Road
Lee Creek, BC V0E 1M4
Canada
Email: info@applicai.ca

For questions about privacy, text messages, or an account, use the email address above.

Applicai is not open for signups yet. If you would like to know more — or you work on the jurisdiction end and have views on what would make submissions easier to deal with — get in touch.